Aspen Elks Lodge
No. 224

2020 Winter Sports Clinic

2020 Winter Sports Clinic Volunteer Information

Ramp Crew – Build, distribute, collect and maintain approximately 400 access ramps for wheelchairs. Fifty new ramps have been built for use this year and another 50 will be built for 2020. Ramps are distributed to event sites and picked up afterwards. We will need distribution help Friday March 27, Saturday March 28, and after the Clinic to pick up ramps April 4 and 5.

Contact Jay Parker @ 970.379.0211 to help.

Thursday March 26

Volunteer Training at the Lodge – See schedule

Sandwich Crew Lodge – Approximately 5 pm
We will make a small number of sandwiches for Friday’s arrivals and deliver to the airport early Friday morning. Friday is typically a light day with the majority arriving Saturday.

Friday March 27

Airport Arrival Crew (outside)  – Time: Typically mid morning for first arrivals or per inbound schedule, usually fewer arrivals on Friday.
Assist in deplaning disabled Veterans and their equipment. (Training and credentials required for all ramp workers)

Airport Arrival Crew (inside) 8:30am
Set up Thursday evening if possible.
See Setup Guide in the WSC Manual.
Volunteers welcome arriving Veterans and their families and offer refreshments to everyone here for the Clinic. We also have high altitude necessities available like sun screen, lip balm, hand warmers and water.
We help direct Veterans and their companions out to the waiting buses, letting them know that their luggage is being delivered directly to the hotel. There is no room on the buses for luggage.
(Training sessions will be scheduled for all airport volunteers)

Sandwich Crew Lodge – 5pm – 6:30pm
Make balance of sandwiches for Saturday arrivals for delivery to the airport early Saturday morning.
Meet in the Lodge room.

Saturday March 28

Airport Arrival Crew (outside) – 6:30am until last flight.
Assist in deplaning disabled Veterans and their equipment.
(Training and credentials required for all ramp workers. Contact Andy Fisher, Snowmass Fire for details.)

Airport Arrival Crew (inside) – 6:30am until last flight.
See Setup Guide in WSC Manual.
Volunteers meet and greet Veterans and their families, offer refreshments and direct them to the waiting buses. Let everyone know all airline baggage will be delivered directly to the hotel. There is no room on the buses for baggage.
(Training sessions will be scheduled for all airport volunteers)

Sunday March 29– Athletes register at Snowmass Conference Center Ballroom

Monday March 30, through Thursday April 2

Sled Hockey – 9am -11am
Lewis Ice Arena at the Aspen Recreation Center. Assist coaches and participants as directed.

Fly Fishing – 9:30am – 3:30pm
Fish Pond at ½ AS Ranch
The Roaring Fork Valley Fly Fishing Club will again be teaching Veterans to cast and will offer instruction on how to tie flies.
Volunteers help with fishing, baiting hooks, cleaning fish, cooking, serving lunch, visiting with guests, cleanup and whatever else needs to be done.
Location: 1087 Hooks Spur Road, Basalt CO.
A map and directions are on our website, aspenelks.com.

Archery – Noon – 3:30pm
Range will be at ½ AS Ranch, Basalt
Cindy Poorman, who will run the event for the VA has asked for 4 to 6 volunteers per day, preferably with archery experience. Cindy will go over archery safety each day and there will be a range officer from the VA onsite. We are planning on 4 targets at 10 yards with the same backstops as last year.
Note: As last year, Archery participants will arrive around 11:30am and have lunch before instruction and practice.
Volunteers assist Cindy as directed.
Location: Basalt, at the fishing site, (see driving directions and map).

Gondola/Cat Ride – Before lunch this year. Buses to arrive on E. Dean Street at 9:30 – 10am for transfer to Gondola and Aspen Mtn. Snowcat tour, cat availability and weather permitting.
Volunteers assist unloading the buses and getting everyone to the Gondola for the trip up the mountain. SkiCo Guest Services along with Aspen Mountain Patrol help load the wheelchairs onto the Gondola.
Note: SkiCo has asked that we limit the number of wheelchairs to 10 per day.
Buses will then park at the Lodge on Hyman between Galena and Hunter.
After the tour guests will make their way to the Lodge for lunch with help from Volunteers or reload the buses for transport to the Lodge.

Lunch at the Lodge – 1:30pm – After the cat tour this year.
Volunteers set up, serve and help cleanup and should arrive around 11:30am or as directed by Kelly Beal, Lodge Manager.
This is a terrific opportunity to sit down with a Veteran, thank them for serving, and visit over lunch. You’ll be surprised what you can learn.

Snowmass Lunch – 8am – 2pm – Top of Village – Setup, cook, serve and help cleanup. This is the largest group we have served over the past few years, probably due to George’s bread pudding. Last year, George and his crew cooked for more than 200 per day at the cross country and alpine ski site in Snowmass.
Some preparation work may be necessary at the Lodge prior to lunch each day.

Curling – 1:30pm – 3:30pm
Aspen Ice Rink
This is an on ice event that can be dangerous if you are inexperienced at curling, particularly when sweeping.
Volunteers assist as directed by coaches.

Friday April 3

Race Day 9am – 1:30pm
Spider Sabich Race Center, Snowmass Mountain
(All welcome to attend)

Closing Ceremonies – 7pm Snowmass Conference Center

Sandwich Crew Lodge – 5pm – 6:30pm
Make sandwiches for Saturday departures.
Meet in the Lodge room.

Saturday April 4

All depart.

Possible Friday evening airport set up with TSA permission.

Airport Departure Crew (outside) 6am until last flight. Assist in loading disabled Veterans and their equipment.
(Training and credentials required for all ramp workers)

Airport Departure Crew (inside) 6am until last flight, usually around 6 -7pm.
See Setup Guide in WSC Manual
Volunteers send our guests home with a snack, thank them for their service and for attending the 34th Annual Winter Sports Clinic.

Please note: All Airport Volunteers working in a secure area, (Departure waiting area), may be required to be listed with TSA prior to departure day and all must have a picture ID available.

Evening Entertainment – Come out and dance.

Monday March 30  7-9pm Goal Ball at Snowmass Conference Center Ballroom, open to everyone

Tuesday March 31  8-11pm Entertainment Conference Center Ballroom

Wednesday April 1  8-11pm Entertainment Conference Center Ballroom

Thursday April 2  8-11pm Entertainment Conference Center Ballroom

Friday April 3  7pm Awards and Closing Ceremony, Conference Center Ballroom

Bob Cook
Veterans Services Committee

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